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The Sol Price School of Public Policy at University of Southern California is seeking a candidate to assume the role of Administrative Assistant II in the METRANS Transportation Center. This position will provide administrative support to the METRANS Transportation Center, including administrative responsibilities for center grant programs.
Job summary:
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This position will be supervised by the METRANS director. Work duties will be on the USC campus. Hybrid work that allows working from home some, but not all, days per week can be accommodated by agreement of the selected candidate and the METRANS director. We anticipate that hybrid work arrangements will require that the selected candidate be on campus two to three days per week, on a regular schedule agreed to by the selected candidate and the METRANS director. This is a full time, one year, fixed-term (renewable) position.
The METRANS project and program coordinator is responsible for 1) all of the reporting and record keeping of two USDOT grants, 2) administration of the RFP, proposal review, and proposal award process associated with these grants, 3) assistance with seminars, conferences, and other events, 4) administration associated with the METRANS Advisory Board, 5) maintenance of all center files, 6) the Director's calendar.
The candidate should have the following qualifications:
Two or more years of experience in project management or associated tasks in a research center or university setting or for candidates with less than two years of experience, demonstrated highly relevant experience,
Organizes and expedites flow of work through supervisor’s office and/or administrative department. Initiates follow-up action.
An ability to maintain communication and work with a dispersed set of colleagues across several universities, agencies, and community partners. Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production and/or distribution of promotional materials.
Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display finding most effectively.
Tracks and monitors assigned budget expenditures and/or special actions and reports on variances.
Strong organizational skills and strategic thinking.
Expertise with file creation, editing, and sharing software tools such as Microsoft Office suite, Adobe, Google applications for document sharing, and similar software tools.
Candidates with experience and past demonstrated success in project management will typically be more competitive.
In addition to the above desired qualifications, these qualifications are an advantage: 1) strong writing skills, 2) ability to interpret budgets and experience managing budgets, 3) understanding of or familiarity with transportation policy and/or transportation research or closely related topics. The position requires at a minimum a bachelors degree, with masters degree or more advanced degrees preferred.
The expected start date is August 15, 2024.
About the METRANS Transportation Center:
The METRANS Transportation Center was established in 1998 through the Transportation Equity Act for the 21st Century (TEA-21) as the first University Transportation Center in Southern California. METRANS is a joint partnership of the University of Southern California (USC) and California State University Long Beach (CSULB). METRANS is housed at USC Sol Price School of Public Policy. At USC, METRANS researchers span urban planning, public policy, and all fields of engineering.
The mission of the METRANS Transportation Center is to solve transportation problems of large metropolitan regions through interdisciplinary research, education and outreach. METRANS has three primary objectives: 1) Foster independent, high quality research to solve the nation's transportation problems; 2) Train the next generation transportation workforce; and 3) Disseminate information, best practices, and technology to the professional community. We accomplish these objectives through a comprehensive and collaborative program of research, education, information dissemination and technology transfer organized around three topical focus areas:
Integrated management of freight and passenger systems
Sustainable and efficient urban freight transportation
Mobility of urban populations
Compensation:
The hourly rate range for this position is $25.48 - $32.17. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
About the Sol Price School of Public Policy:
The mission of the Price School is to improve the quality of life for people and their communities, here and abroad. We achieve this mission through education and research that promote innovative solutions to the most critical issues facing society, with a particular focus on governance, urban development, and social policy. The Price School offers Ph.D. programs in Public Policy and Management and Urban Planning; masters’ degrees in Public Administration, Public Policy, Urban Planning, Health Administration, and Real Estate Development; executive masters’ degrees; and undergraduate degrees.
An Affirmative Action/Equal Opportunity Employer:
USC is an equal opportunity affirmative action employer that actively seeks diversity in its workplace.
Minimum Education: Bachelor's degree Additional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years
